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5 top tips for structuring your work day

1. Daily or weekly planner
Creating a daily or weekly planner, depending on your schedule is imperative to keep yourself organised and make sure that all tasks are completed. It is very easy to put the more challenging tasks, or the ones we dislike the most off until the end of the week, leaving you with a long ‘to do’ list on a Friday afternoon. Another benefit of having a planner is being able to tick off completed tasks as you go. Having a visual list of what you have accomplished during that day, or week, is not only satisfying, but also makes the following day seem far easier to manage. You will find that by the end of the week, everything you set out achieve has been, and that you are ready to start the following week feeling motivated and in a positive frame of mind.

2. Knock out the hardest project in the morning.
Getting the hardest project out the way in the morning will allow your day to be far more productive. Putting a particularly time consuming, or difficult task off until the end of the day will result in you thinking about it throughout the day, meaning the work you are doing in the meantime may not have 100% of your concentration going in to it. Not only this, but once you have completed what you have been dreading first thing in the morning, it will give you the ‘weight off your shoulders’ feeling and will actually put you in a happier and more positive mood for the rest of the day.

3. Take breaks when doing long periods on work.
Working long hours, with no breaks can be extremely draining and bad for not only your physical health, but for your frame of mind. No matter how hectic your day may be, you must always take time to take a break, whether this is simply making a cup of coffee, or stretching your legs and talking a short walk. This will improve your concentration levels and prevent you from hitting the ‘brick wall’ that many hit when sitting in front of a computer for long periods of time. Looking at a computer screen all day with no breaks can be damaging for your eyes. If you don’t have enough time to go for a walk or leave the office, looking away from your screen for a few minutes every half an hour will help.

4. During your break, get moving (gym, walk, shop etc.)
If you have time during your breaks it is a really good idea to be active, especially if you are sat at a desk all day. Exercise is crucial in keeping a healthy body and mind. Taking a short walk, going to the shops or going the gym if you have enough time are all a great ways to spend a break. This will actually increase energy and concentration levels and will result in you performing better in the workplace.

5. Tackle emails first thing
If you find tackling your emails a chore in the morning, and you find it eats too much into your time a good idea is to arrive at work ten minutes earlier in the morning and get your emails checked before your working day starts. If this isn’t an option, make sure emails are checked when your first arrive at work. Checking your emails regularly throughout the day will stop them from mounting up and giving you another long list to tackle. Just as importantly, receiving an important email first thing in the morning, and not checking and responding until the end of the day may have a negative impact.

    Alice Dale
01905 613413

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